MyLuvh Wedding & Events

Full Wedding Planning includes the following: Months Before • Initial consultation sessions. • Unlimited phone and email communication. • At least three planning sessions throughout the process. • Assistance with preparing and maintaining a comprehensive wedding budget, tracking deposits and payment schedules. • Providing a detailed planning checklist. • Join the couple for site visits and assist with selecting and booking the ceremony and reception venues. • Assistance with design: determining a color palette, theme, and style of the wedding. • Provide guidance on wedding trends and etiquette. • Assist with bride and groom attire and accessorizing, if desired. • Assist with bridal party attire. • Provide recommendations for suitable vendors based on style and budget, schedule and attend meetings with bride + groom, review contracts and assist with negotiation, and take care of all communication throughout the planning process. MyLuvh Wedding & Events will act as the liaison between vendors and the bride + groom. • Rental selections and sourcing of any décor items that are not found through rental companies. • Planning and coordinating with design related vendors (linens, florist, etc.) to ensure a consistent look and feel. • Assist with the selection of save the dates, invitations, place cards/escort cards, table numbers, programs, menus, and other day of details, etc. • Provide guidance for wording etiquette for various printed pieces (save the date, invitation, menus, programs, etc.) • Assist with the selection of wedding favors. • Track RSVPs and list of guests that will be attending. • Assist with ceremony planning. • Assist with setting up hotel blocks for out-of-town guests. • Assist with sourcing welcome bags/boxes. MyLuvh Wedding & Events can design and assemble custom welcome bags/boxes (additional costs associated). • Schedule and book transportation for out-of-town guests, family, and the bridal party. • Advise on menu planning, as well as scheduling and attending the tasting with the caterer and bride + groom. • Provide and help with maintaining spreadsheets for tracking guest list, RSVPs, guest table assignments (and meal choices if applicable), shot list for the photographer, and a list of songs you wish the DJ to play or not play, etc. • Assist with rehearsal dinner planning and coordination. Month of the Wedding • Create a detailed wedding day timeline, layout, and contact list for all vendors. • Send a timeline to all vendors 3 weeks prior to the wedding date and receive confirmation from all vendors. • Set up and lead a final site walk-through with all necessary vendors. • Final planning meeting with the bride + groom to go over all final details. Week of the Wedding • Collect any wedding items that are being provided by the bride + groom that are to be set up on the wedding day, such as candles, favors, toasting flutes, serving pieces, guest book, etc. • Collect final payments and gratuities, from the bride + groom, for vendors that will be passed out by MyLuvh Wedding & Events on the wedding day (checks to be placed in separately marked envelopes). • Final confirmation of all details and vendor arrival times. • Send out the final version of the day of timeline and contract list. • Assemble welcome bags, if applicable, and deliver to the hotel(s) to be placed in guest rooms. • Coordinate ceremony rehearsals with (or without) the officiant and bridal party. • Coordinate the rehearsal dinner, if needed. • Lead all vendor walk-throughs. Wedding Day • Attend and assist with directing the wedding ceremony. • Review rentals upon arrival (if applicable) • Receive any other deliveries and greet all vendors. • Work closely with the catering staff and all vendors to ensure the set up is done according to all vendor contracts. • Ensure transportation is coordinated properly and on time. • Manage and coordinate transportation for family and guests. • Provide access to our emergency kit. • Provide and place restroom amenities basket. • Set up all day of details such as signage, escort cards, table numbers, menus, favors, etc. • Conduct final lighting, sound, and temperature inspection prior to guest arrival. • Oversee timely “flip” of room from ceremony to reception, if necessary. • Work closely with the photographer/videographer to ensure all details are captured. • Distribution of final payments and gratuities to vendors. • Final check of all guest tables to ensure number of seats and table numbers are as planned. • Cue the DJ/Band as necessary for any announcements to remain on schedule (bridal party entrance, first dances, speeches, cake cutting, etc.) • Main point of contact for all vendors throughout the setup and during the event should any questions or issues arise. • Manage and remedy all moment-to-moment challenges. • Collection of any personal items (toasting flutes, guestbook, etc.) and gifts and coordinate packing them into the car of a family member or friend that was decided. • Coordinate the organization of all items to be picked up by rental companies, florist, etc. (if applicable) • Oversee the strike (breakdown) of the venue. • All day support and wedding coverage. • Coordinate after-party and/or post wedding brunch (additional costs associated).

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Your wedding venue serves as the backdrop for one of the most cherished days of your life. Define your style, budget wisely, choose a conveniently located venue, ensure your wedding date is available, and select a venue that has a weather contingency plan.